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To
Sh. Shree Dhar Vyas
Ex – President, ASTO CWC
Term 2002 - 2005
Sub: Accounts for the year 2002
– 2005 upto 1st December, 2005
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Sir,
Kindly refer to the audited account that was submitted by
you in the CEC held on 1st December, 2005. The accounts for
the period 1st May, 2002 to 30th September, 2005 have been
discussed number of times in CWC and individual units have
time and again raised certain issues related to them. Hence,
the accounts till date have remained unaccepted.
Number of units has pointed out various discrepancies in
the account as well as the auditors M/s Ravi Maheshwari &
Co. has also raised certain audit objections that have remained
unanswered till date. You can very well realize that as the
public representatives of the officer’s community at
large we are answerable for the management of public funds.
The issue was discussed in details during the CWC
meeting at Jorhat also. Kindly provide us detailed clarifications
for the following points so that we can bring the facts in
the knowledge of all the units:
1. During the period 30.09.2005 to 01.12.2005
you have withdrawn Rs. 1, 46,066.00 from Canara Bank, New
Delhi and Rs. 25,000.00 from SBI, Tel Bhawan accounts of ASTO
CWC. This totals to Rs. 1, 71,066.00. However, till date you
have not submitted the details of these withdrawals.
2. Kindly provide us the details of the
total amount collected for the purpose of filing the appeal
for the taxation of the perks in the Supreme Court of India.
Rs. 100 was deducted from the salary of each officer all over
ONGC. If we go by number of membership than approximately
Rs. 24,000,00.00 must have got collected. The legal fees paid
so far as shown in the Accounts are Rs. 4, 47,233.00. Further,
it is not clear whether this amount is for the purpose of
above particular court case. Kindly clarify this aspect in
detail.
3. Most of the expenditure has been on the
basis of self certification instead of proper bills and receipts
which has been observed by the auditors.
4. Under the head all meetings and guest
and entertainment expenses – a very high expenditure
has been shown. The total expenditure is Rs. 927,746.55. All
the meetings are organized by ONGC itself. Please provide
us all the details of such meetings and entertainment expenses
that led to incurring an expenditure of Rs. 927,746.55.
5. Under the head Telephone expenses –
a very high expenditure of Rs. 842,079.74 has been booked.
Most of the expenditure on telephones of ASTO, CWC is reimbursed
by ONGC and hence it leaves no scope for expenditure of such
high nature under this head. All these expenditure have not
been supported by any receipts/vouchers etc. Further, you
have made some capital expenditure under this head on the
cost of equipment. You are requested to hand over the capital
items purchased under this head immediately to the present
ASTO, CWC body along with the receipts etc. for the same.
Further, the details of payment under this head may be provided
to us.
6. Under the head salary, wages and others
– Rs. 8,86,925.00 has been booked. All the typing and
office aid has been provided to CWC office by ONGC and hence
the amount on salary and wages has been very high. This works
out to nearly Rs. 21117.261 per month. Hence it is requested
to provide the details regarding the employees of CWC during
your tenure. Kindly provide the names, tenure of employment
and the monthly salary for the employees of ASTO, CWC whom
this payment was made along with the receipts of their salaries.
7. On perusing the audited accounts carefully
we find that the contribution made by Karaikal unit has been
missed out and not accounted for. Please provide us the details
for the same.
The Association of Scientific and Technical Officer’s
have always prided itself in maintaining complete transparency
in their working as well as in the statement of accounts.
The responsibility of leadership of ASTO is to handover the
accounts in proper shape and with proper backup papers so
as to maintain the spirit of transparency. The matter has
been discussed number of times and hence it is requested that
you may please provide us with the details and all the documents
as brought out above by 20th October, 2006 so that the necessary
formalities for accepting the accounts may be completed.
With warm regards,
(Rajan Pillai)
Copy to:
1. President/Secretary – All units.
2. Office Copy.
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