Minutes of the meeting held with officials of ASTO, Delhi, in the chamber of GM-Head(CA&C) on 06.03.2006

• The meeting began with a review of the last minutes of the meeting held on 29.09.2005. It was reported by the ASTO members that the proposed cash counter which was to be opened at Scope Minar has not been opened till date. It was therefore decided that a cash counter shall be opened immediately in Scope Minar, to be made functional two days a week i.e. on Monday & Wednesday from 1100 hrs to 1300 hrs. On these two days, the cash counter at JBB shall remain open 2from 1430 hrs to 1630 hrs. The cash counter shall be operational from 8th of March’06.
  
• Study of manpower in Finance, JBB

  It was decided to request HRG, DDN to do a study on manpower availability of Finance Section, JBB. DGM(F&A) had informed that due to creation of two setup, one bat JBB and the other at Scope Minar, Finance section os short of manpower. - A proposal to be initiated by DGM(F&A)
  

• Settlement of lease / self lease cases
  i) Company Lease payments - It was decided that bills of company lease shall be sent by Estate Section to Sh M.S. Mammen, Manager(F&A) positively by the 25th of every month and the cheques on the same are to be delivered to Sh Somesh Ranjan, I/c HR-ER, Estate Section by the 4th of every month.
  ii) Self lease payments – All the self lease bills are to be sent by Estate Section to Sh M.S. Mammen, Manager(F&A) positively on the 1st working day of every month and Finance shall ensure that the self lease payments are credited to individual’s account positively by the 8th of every month.
  
  Note: In the absence of Sh Mammen, Manager(F&A), Sh B.S. Rawat, Sr. F&AO will be responsible for the bills and in the absence of Sh Somesh Ranjan, cheques shall be delivered to Sh S.C. Jha, Sr. P&AO / Ms. Monica Narula, AG-I.
  
• Savings Declaration

  It is to be ensured that the savings declaration of all the employees should reach Finance Section by the 20th of March, 2006. Finance to issue a circular in this regard immediately.
  

• Status / Improvement in various Guest Houses
  i) New Friends Colony(NFC) GH – All ASTO members expressed their strong views on the NFC GH and desired that this Guest House should be dehired immediately due to the following reasons: -

  a) The GH is located in the interiors of NFC and isolated .
  b) Bad condition of the building and its interiors
  c) No nearby PCO or a bus stop.
  d) The Guest house is far away from Apollo Hospital and is therefore not suitable for patients ( The GH is primarily being used by patients who come from various regions).

  It was therefore decided that a committee comprising of Dr. N.K. Jit, I/c HR-ER, Sh Arumurugasamy, CM(F&A), Sh D.K. Goswami, SE(Civil) & Sh S.C. Jha, Sr P&AO ( to coordinate) shall take necessary action for hiring of a new Guest House having 8-10 rooms , by the end of March’06. Present GH at NFC is to be dehired and all the proposed civil works in NFC GH are to be stopped immediately.
  
  ii) Hailey Road Guest House
  
  ASTO pointed out that most of the rooms in Hailey road GH are being occupied by Petrotech although a huge rental is being paid by ONGC for the Guest house.
  Due to this it has not been possible for ONGC to put the GH to proper usage. Hence it has been decided that Petrotech be asked to either take a separate accommodation or they take the entire GH on direct contract with the owner in which case a separate accommodation will be hired by ONGC.

  Action : I/C HR-ER, Admn.
  

• Extension of Bachelor Accommodation in Noida Colony

  It was intimated by DGM(Civil)-LM(Works) that the pending dues of NOIDA authority are to be cleared on priority by Estate section before obtaining extension approval from Noida Authority for construction of Bachelor accomodation.

  Action : I/C HR-ER, Admn.
  

• Hiring of Bachelor Accommodation near Scope Minar

  It was decided that the a bachelor accommodation consisting of 15 rooms needs to be hired in a location close to Scope Minar and the proposal is to be put up immediately by Sh Somesh Ranjan, I/c HR-ER, Admn, for approval of Competent authority.
  

• Vacating flats in NOIDA Colony

  i) The flat which is being used as a record room containing finance records is to be vacated and the records are to be shifted immediately to CWC warehouse positively by 08.03.2006. Sh S.C. Jha, Sr. P&AO to coordinate with & Sh V.K. Jain, Sr F&AO.
  
  ii) Another flat containing records of CC is to be vacated immediately. Sh S.C. Jha to coordinate along with Sh S. Pal, PRO.

  iii) It was also found out that materials procured during last Petrotech are being stored in a room at NOIDA Colony and hence is required to be immediately vacated. Sh S.C. Jha to coordinate with Petrotech representative and ensure early action within 10 days latest by 20th March’06.
  

• Empanelment of Hotels

  A committee has already been formed on this and additional hotels will be empanelled by the 10th of March’06.
  

• Empanelment of new hospital

  A committee has already been formed which shall submit its report and complete the task of empanelment by March’06. I/c HR-ER, JBB to expedite.
  

• Reservation in ONGC sponsored schools

  It was desired by ASTO that the schools in which ONGC has made donations should have some reservation for wards of ONGC employees. A list of all such schools to be collected from Sh Saket Gupta, SE(E&T).
  

• Canteen and housekeeping facilities in JBB

  It was brought out that since inception, the canteen facilities at JBB are not upto the mark and need upgradation. It was informed that action is in hand. Till the new tender is in force, it was decided that a committee comprising of S/Sh C.D. Jose, DM(P&A) & S.Kispotta, Sr. IRO shall inspect these facilities in JBB. Also, surprise checks shall be carried out by S/Sh A.K. Pachori, SE(Elect) & V.K. Barai, SrP&AO.
  

• Slow implementation of interior works at CEC office office, Scope Complex, Lodhi Road

  Civil deptt wanted that the area be cleared of goods belonging to CEC as they are hindering the work. Action to be taken by taken by GGM-Chief (CEC)
  

• Civil/ Electrical works at Noida colony

  A proposal has already been put up for approval of competent authority regarding replacement of water pipelines to arrest seepage, painting, improvement of common area, making sample flat for upgradation of existing flats etc.

  Electrical works such as Garden lights, improvement of lifts etc have been taken up and is expected to be completed by mid May’06.

  Garages, Landscape garden, basketball and Lawn Tennis courts have already been completed.
  

  
  

   

The meeting was chaired by GM-Head CA&C and attended by the following officers:

1. Sh Ajay Kumar, DGM(Civil)-LM(Works)
2. Sh S K Goel, DGM(F&A)
3. Sh Amit Kumar, President, ASTO, Delhi
4. Sh Somesh Ranjan, Vice President, ASTO, Delhi
5. Sh Sonchita Shyam Barah, Secy, ASTO, Delhi
6. Sh S C Jha, Jt Secy, ASTO, Delhi
7. Sh Gaurishankar, Treasurer, ASTO, Delhi

( V K Barai )
Sr P&AO